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Legal Notice

We would like to thank you accessing website of the Assistance Mechanism for the Atlantic Action Plan. Our privacy policy explains how and why we use the information we collect when you use our services or when you choose to subscribe to our newsletter. We place high value to the personal information you share with us when you navigate our website.

Your privacy is important to us; therefore we will never sell lists or email addresses to third parties.

Our goal is to comply fully and successfully with the current legislative framework on data protection: (a) the General Data Protection Regulation (Regulation 2016/679); and (b) all other existing or new applicable laws relating to or impacting on the processing of information of a living person and privacy.

Definitions

  1. ‘We’, ‘us’ or ‘Assistance Mechanism’ or “Support Team”: the Assistance Mechanism for the Atlantic Action Plan, a project funded by the European Commission (EC);
  2. ‘Services’ or ‘website’: the Assistance Mechanism’s for the Atlantic Action Plan website and the tools we provide you with;
  3. ‘User’ or ‘you’: the individual who uses our Services, whose personal data is being processed;
  4. ‘Subscriber’: the person that actively subscribes to the newsletter or that provides us electronic information via the tools included on the website;
  5. ‘Usage data’: information on how the website is accessed and used.

Scope

Our Privacy Policy is intended to be effective and applicable to any data that we have collected so far and will collect about our Users and Subscribers.

We collect your data from

Usage Data

These may include information such as your computer's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our website that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Users

When you access and browse our website, including when you submit personal information to us through data entry fields, we may collect personally identifiable information from or about you, including but not limited to: email address, name, organization, country, cookies and usage data. By giving us this information you consent to your information being collected, used and stored by us as described in our Private Policy.

Mailing List Subscribers

While using our website, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to: Email address, Name, Organisation (if any).

Cookies and Tracking

When you use our Services, we may store “cookies”, which are strings of code, on your computer.  We use those cookies to collect information about the users’ visits and use of our website or Services. The users may turn off cookies that have been placed on their computer by following the instructions on their browser, but if they block cookies, it may be more difficult (and maybe even impossible) to use some aspects of the Services.

We use your data for

The information we collect from you is used in order to enhance user experience and protect you through your navigation in the website.

In particular:

  • to provide and maintain our website;
  • to notify you about changes to our website, like new features, version updates, releases, abuse warnings, and changes to our Privacy Policy ;
  • to allow you to participate in interactive features of our website when you choose to do so;
  • to provide  member support and to communicate you about your account;
  • to protect your rights and safety;
  • to gather analysis or valuable information so that we can improve our website;
  • to monitor the usage of our website;
  • to better understand patterns relating to Site usage, through Cookies, so that we may further improve upon or services and Site offering;
  • to detect, prevent and address technical issues;
  • to enforce compliance with applicable laws;
  • to send you newsletters and provide you with news on our organization, our events and general information about other events, project or funding published opportunities.

Your data Your choice

We fully appreciate that you trust us with your personal data. We would therefore like to inform you of your rights in case you may no longer wish to share your data with us.

You have the right, at any given time:

  • to ask us to provide you with copies of personal information that we hold about you at any time, which include the right to ask us: whether we process your personal data, for what purposes, the categories of data, the recipients to whom the data are shared; we will provide you with this information within 30 days upon the receipt of your request;
  • to ask us to update and correct any out-of-date or incorrect personal information that we hold about you free of charge;
  • to withdraw your consent where such consent has been given;
  • to data portability within the limits afforded by data protection legislation;
  • to object to the processing of your data;
  • to opt out of the public profile, delete or modify any of your personal details;
  • to access or update your personal information without any charge;
  • to unsubscribe from our newsletter service; you may opt out of receiving any, or all, of the news from us by following the unsubscribe link or instructions provided in any email we send;
  • to ask for the deletion of any photos uploaded from you with respect to the Assistance Mechanism’s events and/or workshops. In all our events we will ask for your written consent in order to further processing your personal data by means of uploading pictures of you, which is not binding should you change your mind.

Data treatment - Communication – Questions

Anytime and for any reason you are welcome to contact us by filling out the form Helpdesk Infoline. All official mail or any kind of communication sent via the Helpdesk Infoline is automatically forwarded to the central management office in Belgium of the Assistance Mechanism for the Atlantic Action Plan.

We use the Combell hosting services and we operate in the EU, therefore we owe to be compliant with the European Legislation in terms of privacy. Data collected from sources outside EU will anyway be treated with the same regulations adopted for EU member states.

The data are kept in our highly secured servers with daily backups, to which only authorised personal has physical access and can access the server file system via remote connection. We take high security measure to safeguard the information against possible misuse or unauthorized access.

If a security breach causes an unauthorized intrusion into our system that materially affects the Users or the Subscribers, we will notify them as soon as possible and later report the action we took in response.

Complaints, in case of conflict, can be addressed to the European Data Protection Supervisor.

Changes

In case we change this Privacy Policy, always in compliance with the current legal framework we will post any modification on the website and we will send the update to the last email address you gave us, if we have it. Any change will be effective as of the date we post the changes on the website or send the email (whichever date is later). Subscribers may object to any changes within 20 days after the publication on our website or the delivery by mail. Objection to changes will result in the closure of the Subscriber’s account.

Email distribution list

The Support Team for the Atlantic Action Plan’s newsletter distribution list is provided through the Zoho campaigns platform which is responsible of the storage of personal data. We invite the visitors to read carefully the Zoho campaigns privacy policy and the Zoho-Cookie policy.

Public Information and Third Parties

Social Media Platforms and Widgets

Our Newsletter and website include social media features. These features may collect information about IP addresses and which page you are visiting on our site, and they may set a cookie to make sure the feature functions properly. Social media features and widgets are hosted by a third party. We also maintain presences on social media platforms like Facebook, Twitter and YouTube. Any information, communications, or materials you submit to us via a social media platform is done at Subscribers’ own risk without any expectation of privacy. We cannot control the actions of other users of these platforms or the actions of the platforms themselves. Subscribers’ interactions with those features and platforms are governed by the privacy policies of the companies that provide them.

Links to Third-Party Sites

Our website and Newsletter include links to other websites, whose privacy practices may be different from the on applicable to the website. If you submit personal Information to any of those sites, your information is governed by their privacy policies. Within our website we also provide links to third party sites. Since we do not control them, we encourage you to review their privacy policies carefully. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Retention of Data

We will retain your Personal Data for as long as it is necessary for the purposes of the Atlantic Action Plan implementation and for as long as this website remains operational or for as long as you choos e to have an active account. You may contact us and inform us in case you disagree or would prefer specific time limit to the retention of your data.

We will however retain and use your Personal Data to the extent necessary to comply with our legal obligations or court orders, resolve disputes, and enforce our legal agreements and policies, as well as to provide information to representatives and advisors, like attorneys and accountants, to help us comply with legal, accounting, or security requirements.

We will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer time periods.

Collection of anonymous traffic data for statistical purposes

When you browse the Support Team for the Atlantic Action Plan website, anonymous site usage information is collected via various technical means. The usage of the site is recorded in log files. No information about which other sites the visitor has browsed is collected. The data are then processed anonymously.

The purpose of collecting this data, which may include IP addresses, is to allow our team of experts to improve the service by knowing its usage.

How we use Cookies

Our website uses technical cookies in order to enhance user experience and to provide services to users. You can control and/or delete cookies as you wish Tracking and third party cookies may be used too when content from third party sites (like YouTube, Google Maps, etc.) are embedded in this website. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work. We strongly suggest that you read our cookie policy in order to learn more details about the cookies we use.

Copyright Notice

Assistance Mechanism for the Atlantic Action Plan, on behalf of © European Union, 2018. You can find out more about EU’s copyright notice provisions here.

Disclaimer

The Assistance Mechanism for the Atlantic Action Plan, on behalf of the EC maintains this website to enhance public access to information about its initiatives and EU policies in general. Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them. You can find out more about EC’s privacy policy here.